How should changes to a sprinkler system be documented?

Changes to a sprinkler system must be documented in official maintenance logs or design documents to ensure proper tracking, compliance with safety standards, and effective communication among all stakeholders involved in the system's management. Documenting these changes provides a clear record of modifications that can help in future inspections, maintenance, and any necessary upgrades.

Official maintenance logs or design documents serve as a formal reference that can be critical in assessing the system's integrity, retraining personnel, or responding to any issues that arise. This practice aligns with industry standards and helps maintain compliance with the NFPA guidelines, ensuring that the system continues to operate effectively and safely.

The other methods of communication suggested do not comply with standard practices. Merely relying on verbal notifications lacks the reliability and permanence needed in systems maintenance. Likewise, failing to document changes at all would lead to discrepancies that could compromise safety and performance. Similarly, removing an old system does not address the need for thorough documentation; in fact, it would exacerbate the issue by erasing the historical context of the system's performance and any previous modifications.